Public works contracts are all very similar. Generally speaking, they all require more formality than private contracts. By that I mean that questions must be in writing, requests for information must be in writing, notifications must be made to various people or agencies before work can commence, et cetera. And if a dispute arises, and if it was never put in writing, “it never happened”.
Utilizing Runjob Software provides the framework for complying with the public works agencies you may be dealing with. Our software provides a core set of documents which allows you to fulfill and support your documentation requirements: submittals, RFIs, letters, PCOs, and transmittals.
The submittal portion of the software allows you to track a submittal from birth to acceptance. Whether you are generating the submittal yourself or receiving it from a subcontractor/supplier, Runjob Softwaretracks each step of the process. The software also allows the user to track iterations of the same submittal in the case of rejected submittals.
The RFI (request for information) portion of the module allows the user to generate an RFI in minutes – the sequential number of the document and the date are attached by the software. When the answer comes back, the user enters it into the software and these questions and answers can be printed in a log with the single click of a button.
Letters are extremely powerful, especially generated by Runjob Software. The two main reasons letters are so powerful in this software is because they are auto-numbered and all of the information is filled out by the software, except for the body of the letter which you enter. No more are the days of incorrectly numbering, dating, and addressing your letters. Our software does all of this for you and even generates letterhead. The user types the subject of the letter, and then the body of the letter, and hits print. Each letter written by the user is logged and this log may be accessed by the click of a button.
PCOs (potential change orders) are items which are often overlooked, ignored, or not tracked which erode the bottom line. Every day in our business there is something we are constructing outside of our contract. The PCO log allows you to track these items – it is up to the project manager to decide whether or not this item is worth pursuing with the client. With Runjob Software™’s PCO log, we can track the date of notification, the request for time or cost we have made, the Client’s response to our request, and then the final disposition of our request (change order granted for time or cost, or not).
When transmitting a submittal, RFI, product sample, pay application or letter to a party associated with your job, it is both responsible and professional to use Runjob Software’s transmittal submodule. We find that this portion of the software becomes most useful when a receiving party cannot locate a document you sent them, or secondly, when you have just been so busy you cannot remember yourself whether or not you sent something. Either way, taking a minute or two to generate a transmittal in Runjob Software helps keep you responsibly track documents on all of your jobs.
In conclusion, we find that many public contracts require some of the documents listed above, and the other portions of Runjob Software™ simply compliment these required documents. Let Runjob Software help you improve your project controls today. Try Runjob free today!